Terms and conditions

Deposit

• £20 deposit is required to secure individual dating and head shot photo shoot bookings.
• Larger deposits will be required for larger scope photo shoots.

Cancellations and rescheduling

• If a booking is cancelled and not rescheduled by the client, any deposit paid will be lost.
• If a booking is rescheduled by the client or Photography by Gem more than two days before the session is due to take place, the deposit still stands.
• If a booking is rescheduled by the client less than two days before the session is due to take place, the deposit will be lost.
• If the weather isn’t suitable on the day of your booking (if an outdoor photo shoot), Photography by Gem reserves the right to reschedule. Any deposit paid will still secure a booking – but the date will change.
• If a booking is cancelled due to bad weather, Photography by Gem is not responsible for any losses incurred by the client (travel, hotel costs etc). Photography by Gem will make every effort to communicate with the client if it’s likely the weather will be bad. A final decision will be made on the morning of the photo shoot or the day before.

Photos

• Clients can choose which photos they’d like as part of their package, or Photography by Gem can select them on the client’s behalf.
• Under no circumstances will an entire disk of photos be sent to the client. The very best photos will be selected, processed and available for the client to choose from.
• Photography by Gem aim to have photos ready for the client to select with five working days of the photo shoot taking place.
• Photos will be available for the client to select after the full balance has been paid and cleared.
• If you’ve won a competition, your photo gallery will be available for a few days for your to select your chosen photo/s.
• If you’ve purchased a photo shoot, your photo gallery may be deleted permanently after two months.

Photography session

• If all shots are achieved before the maximum time allocated for a photo shoot is reached, the session may finish early – if all parties are in agreement.
• Weather is important – if the weather isn’t suitable on the day, your photo shoot may be rearranged.
• If a photo shoot is rearranged through no fault of Photography by Gem or due to bad weather, Photography by Gem accept no liability for any costs incurred by the client (travel, accommodation etc.).
• If a session overruns, Photography by Gem may discuss an additional fee to cover the additional time spent. This will be agreed upon during a session, however, this is rarely the case.

Prices

• All prices shown are based on shooting, processing, account management and travel (if in Nottingham/Derby) for an individual or couples photo shoot. Additional travel outside this area may be charged for.
• Prices will vary for sessions that are out of scope of an individual photo shoot.
• Additional time on the day that isn’t pre-booked will be charged at £75 per half hour.
• Prices and number of photos to take away will be agreed upon before the shoot takes place.
• Any balance owed must be paid by the end of the day of the photo shoot. Either cash during the session or a bank transfer after the session.
• Photos will be available for the client to select after the full balance has been paid and cleared.

Data protection